Register of Names
and Addresses (Jersey) Law 2012
A LAW to make provision for the
establishment of a Register of Names and Addresses of individuals in Jersey for
use by public authorities for specified purposes.
this Law, unless the context otherwise requires –
“adult” means a
person who has attained the age of 16 years;
“Court” means the
“Minister” means the
prescribe by Order;
“public administration and
customer service” has the meaning in Article 2(4);
means any of the following –
“Register” means the
Register of Names and Addresses established and maintained under Part 2;
in relation to an individual, has the meaning in Article 2(8).
States may by Regulations amend the definition “public authority”
in paragraph (1).
register of names and addresses
Register of Names and Addresses
Minister must establish and maintain a register of individuals to be known as
the “Register of Names and Addresses”.
purposes for which the Register is to be established and maintained are
confined to the statutory purposes.
statutory purposes are –
enable or facilitate public administration and customer service; and
other purposes as the States may by Regulations specify under
this Law “public administration and customer service” means any of
the following –
provision of any service under any enactment to an individual by a public
done by a public authority to enable or facilitate compliance by an individual
of any duty under any enactment;
done by a public authority in consequence of a breach or alleged breach by an
individual of any duty under any enactment.
States may by Regulations amend the definition of “public administration
and customer service” in paragraph (4).
entry on the Register must be made in respect of every individual who is
specified in Regulations made under paragraph (10).
entry in respect of an individual shall consist of the registrable facts in
relation to that individual.
this Law, “registrable facts”, in relation to an individual,
individual’s name (including title) and residential address;
individual’s date and place of birth;
the individual was not born in Jersey), the individual’s date of arrival
individual’s social security number.
Minister may enter on the Register registrable facts in relation to an
individual that are held by any department or administration of the States
notwithstanding anything in any enactment to the contrary.
States shall, by Regulations, specify individuals, whether by category, class
or description, in respect of whom an entry must be made on the Register.
of, and changes to, the Register
individual may apply to the Minister for a copy of the registrable facts
recorded on the Register in respect of –
individual specified in Regulations made under paragraph (8) and in
accordance with those Regulations.
application shall –
in such form as the Minister may determine;
accompanied by such fee as the Minister may prescribe; and
with any requirements specified in the form, including the provision of any
documents establishing the identity of the person making the application.
an application in accordance with paragraph (2) the Minister shall supply
the individual making the application with a copy of the registrable facts
relating to the individual in respect of whom the application was made.
individual (“the notifying individual”) must notify the Minister
forthwith of any inaccuracy in the registrable facts relating to that
individual, or an individual in respect of whom that individual may make an
application under paragraph (1), of which the notifying individual has
become aware and shall supply the Minister with such information or document as
the Minister may require to correct the inaccuracy.
Minister may, at any time, require an individual to provide the Minister with
such documents and information as the Minister may require for the purpose of
verifying a registrable fact relating to that person.
Minster shall update the information recorded on the Register as soon as
reasonably practicable following –
of an inaccuracy under paragraph (4) or the provision of documents or
information under (5); or
change in that information given to the Minister under Article 4 or under
rights of an individual under this Article in respect of registrable facts are
without prejudice to any rights that individual may have in respect of that
information under the Data Protection (Jersey) Law 2005.
States may, by Regulations, specify any individual, description or class of
individual in respect of whom any individual, description or class of
individual may make an application under paragraph (1).
to be provided to the Minister
Article applies to an individual who is ordinarily resident in Jersey for a
continuous period of 3 months or more and who changes the name by which he
or she is ordinarily known (whether or not by deed poll).
adult to whom this Article applies shall notify the Minister of the change of
name within one month of such change taking place.
adult who shares a household with a child to whom this Article applies, such
adult being –
parent of the child; or
person with parental responsibility for the child,
shall notify the Minister of the change of the child’s name
within one month of the change taking place.
Article shall not apply to any change of name if such change is registered
under the Marriage and Civil Status (Jersey) Law 2001 or the Gender Recognition
(Jersey) Law 2010.
there is more than one adult who is subject to the duty under
paragraph (3), compliance with the duty by one adult shall discharge all
other adults who are subject to that duty.
notification under paragraph (2) or (3) shall be in such form as the
Minister may determine and accompanied by any documents or other information
that the Minister requires to verify the identity of the individual who is the
subject of the notification.
person who fails to comply with paragraph (2) or (3) shall be guilty of an
offence and liable to a fine of level 2 on the standard scale.
Minister may by Order modify the requirements of this Article in respect of any
individual or description of individual as may be prescribed.
to the Register and use of information by public authorities
public authority may use any registrable fact for the purpose of enabling or
facilitating a public administration and customer service.
States may by Regulations make provision for any specified public authority to
use registrable facts for purposes specified in the Regulations.
under paragraph (2) may specify –
or part of the Register;
of registrable facts,
that a specified public authority may use.
Minister may use any registrable fact for providing statistical information to
any Minister for the purpose of –
in the development and evaluation of public policy; and
the public about social and economic matters.
the purposes of paragraph (4), “statistical information” does
not include personal information that is, information that relates to and
identifies a particular person whether the identity is specified in the
information or can be deduced from the information.
public authority must not use registrable facts from the Register unless the
Minister is satisfied that the authority has adequate systems in place for
securing the confidentiality and integrity of those facts.
public authority may use information on the Register for any purpose other than
one authorized under this Law or under any other enactment.
this Article “use” includes accessing, obtaining, recording,
holding, and disclosing.
disclosure of information
person is guilty of an offence if, without lawful authority –
or she provides any person with information that he or she is required to keep
or she otherwise makes a disclosure of any such information.
the purposes of this Article, a person is required to keep information
confidential if it is information that is or has become available to that
person by reason of holding an office or employment the duties of which relate,
in whole or in part, to –
establishment or maintenance of the Register; or
use of registrable facts under Article 5.
the purposes of this Article, information is provided or otherwise disclosed
with lawful authority if such provision or disclosure –
authorized under this Law or under another enactment;
in pursuance of an order or direction of the Court;
for the purposes of the performance of the duties of an office or employment
described in paragraph (2).
is a defence for a person charged with an offence under this Article to show
that, at the time of the alleged offence, that person believed, on reasonable
grounds, that he or she had lawful authority to provide the information or to
make the disclosure in question.
person guilty of an offence under this Article shall be liable to imprisonment
for a term of 5 years and a fine.
Supervision of operation of law
Minister must appoint a Commissioner to be known as the Register of Names and
shall be the function of the Commissioner to keep under review –
arrangements for the time being maintained by the Minister for the purposes of
his or her functions under this Law or any Regulations made under this Law; and
arrangements made by public authorities for using registrable facts.
the Commissioner reviews any arrangements under paragraph (2) his or her
review must include, in particular, a review of the extent to which the
arrangements make appropriate provision –
securing the confidentiality and integrity of information recorded on the
dealing with complaints made by individuals about use of information recorded
on the Register.
shall be the duty of every public authority to provide the Commissioner with
all such information (including information on the Register) as he or she may
require for the purpose of carrying out his or her functions under this Law.
Commissioner is to hold office in accordance with the terms of his or her
appointment and shall be paid out of the annual income of the States a salary
and other remuneration in accordance with the terms of his or her appointment.
soon as practicable after the end of each calendar year, the Commissioner must
make a report to the Minister about the carrying out of the Commissioner’s
Commissioner may also, at any other time, make such report to the Minister on
any matter relating to the carrying out of those functions as the Commissioner
Minister must lay before the States a copy of every report made to him or her
under this Article not more than one month after receiving it.
Commissioner’s powers under this Law are without prejudice to the powers
of the Data Protection Commissioner under the Data Protection (Jersey)
miscellaneous and closing
Any Regulations or Order made under this Law may contain such
transitional, consequential, incidental or supplementary provisions as appear
to the States or the Minister, as the case requires, to be necessary or
expedient for the purposes of the Regulations or Order.
This Law may be cited as the Register of Names and Addresses
(Jersey) Law 2012.