Census
(Jersey) Order 2020
1 Interpretation
(1) In
this Order –
“census form” is construed in accordance with Article 4(1);
“census night” means midnight at the end of census day;
“census officer” has the meaning assigned by Article 2(2);
“communal form” is construed in accordance with Article 4;
“household form” is construed in accordance with Article 4;
“individual form” is construed in accordance with Article 4;
“Law” means the Statistics and Census (Jersey) Law 2018;
“manager” means the person in
charge of a communal establishment;
“Principal Census Officer” is construed in accordance with Article 2(1).
(2) In this Order words and phrases defined in paragraph 1
or 2 of the Schedule to the Law have the same respective meanings as in that
Schedule.
2 Census Officers
(1) The Chief Statistician is the Principal Census
Officer.
(2) The Principal Census Officer must appoint
sufficient numbers of census assistants, census enumerators
and census coverage and quality officers (to be known collectively as “census officers”)
as are necessary to enable the proper carrying out of a traditional census.
(3) A census officer must –
(a) as directed by the
Principal Census Officer, assist the Principal Census Officer in taking the
census and preparing a report on it; and
(b) discharge the other duties
imposed on census officers by this Order as directed by the Principal Census
Officer.
(4) All census officers, and any other person
to be authorised by the Principal Census Officer under Article 10(1), must,
before any appointment or authorisation under this Order can take effect, sign
a declaration, in a form approved by the Principal Census Officer,
acknowledging the duties imposed by the Law, this Order and any other enactment
as specified in the declaration, and the consequences of a breach of any such
enactment.
3 Taking of Census
A census must be taken in respect of a census day of persons who, on
census night –
(a) are present in Jersey; or
(b) are resident in Jersey,
but absent that night.
4 Census
forms
(1) The Principal Census Officer must cause the
following 3 types of census form to be printed and issued for the taking of the
census –
(a) a household form;
(b) an individual form;
(c) a communal form.
(2) The household form must be completed in
respect of each household and requires certain information to be given relating
to all members of the household, including limited information to be given in
relation to visitors to Jersey, local visitors and persons who elect to
complete an individual form, in accordance with the Schedule to the Law.
(3) The individual form must be completed in
respect of –
(a) any member of a household
over the age of 16 who is resident and who elects to complete an individual form;
(b) every person resident in
a communal establishment; and
(c) any other person who is
not a member of a household, resident in a communal establishment or a visitor
to Jersey.
(4) A person elects to complete an individual form
by informing the Principal Census Officer in writing not later than 7 days
before census day.
(5) A member of a household who has elected to
complete an individual form must, in addition to completing that form, complete
a declaration in the relevant household form that the member has elected to
complete an individual form.
(6) The communal form must be completed in
respect of a person resident at, a visitor to Jersey staying at, or a local visitor
to, a communal establishment.
(7) Census forms must be delivered to each
household or communal establishment –
(a) by hand by a census
officer; or
(b) by post.
5 Persons required to complete census form
(1) In the case of a household that is one
person living alone, the household form must be completed by that person.
(2) In the case of any other household, the
household form must be completed by a person who usually resides at the address
and who –
(a) rents or owns
accommodation at the address; or
(b) is liable to pay utility
bills relating to that address.
(3) An individual form must be completed by the
person to whom it relates.
(4) Subject to Article 7(5)(b) a communal form
must be completed by the manager.
6 Completion of census form by another person
(1) This Article applies despite Article 5.
(2) If a person required to complete a census
form is a minor, the form must be completed by a person having parental
responsibility (within the meaning of the Children (Jersey) Law 2002) for the minor.
(3) If a person required to complete a census
form is unable to do so by reason of illness or incapacity, the form must be
completed by a person who holds a lasting power of attorney, or who has been
appointed a delegate, in relation to that person under the Capacity and Self-Determination (Jersey) Law 2016 or, if there is no such
person, may be completed by any person on his or her behalf.
(4) A person required to complete a census form
may request another person to complete it on his or her behalf.
(5) A person required to complete a census form
who requests another person to complete it on his or her behalf remains
responsible for ensuring the completion of the form and its return in accordance
with this Order.
7 Duty of person completing census form
(1) A person required to complete a census form
must ensure that it is completed on the day after census
day or as soon as reasonably practicable thereafter.
(2) A person completing a census form must do
so, to the best of the person’s knowledge or belief, fully and accurately.
(3) A person who has completed a household form
must as soon as reasonably practicable return it in a postage-paid envelope
provided for the purpose, hand it to a census officer or, if so indicated on
the form, submit it electronically.
(4) A person who has completed an individual
form must as soon as reasonably practicable –
(a) if the person is a member
of a household, return it in a postage-paid envelope provided for the purpose
or hand it to a census officer; or
(b) if the person is resident
in a communal establishment, deliver the completed form to the manager, return
it in a postage-paid envelope provided for the purpose or hand it to a census
officer.
(5) A manager must –
(a) collect the completed
individual forms delivered in accordance with paragraph (5)(b) and, as
soon as reasonably practicable, return them in a postage-paid envelope provided
for the purpose or hand them to a census officer; and
(b) return the completed communal
form in a postage-paid envelope provided for the purpose, hand it to a census
officer or supply the data contained in the form to a census officer for a
communal form to be completed by a census officer.
8 Duty of other persons to co-operate in completion of census
form
(1) A person whose particulars are required to be
entered in a census form must give the person completing the form such
information as that person reasonably requires in order to complete the form
fully and accurately.
(2) A person whose particulars are required to
be entered in a census form must give a census officer such information as the
census officer reasonably requires in order to verify information entered in a
census form or complete a census form.
9 Procedures for taking of census
The Schedule sets out the procedures for
the taking of the census.
10 Custody of documents
Only the Principal Census Officer, census officers and persons
authorised by the Principal Census Officer may have access to returned census
forms and to documents and records used in connection with the taking of the
census.
11 Citation and commencement
This Order may be cited as the Census (Jersey) Order 2020 and comes
into force 7 days after it is made.
SCHEDULE
(Article 9)
procedure
for taking census
1 Principal Census Officer to provide
forms and documents
The Principal Census
Officer must provide each census officer with as many census forms, documents
and information as the census officer requires to discharge his or her duties
under this Order.
2 Distribution of census forms to
households
(1) The
Principal Census Officer must provide each census officer with a list of
addresses of households for which that officer is responsible (a “listed
household”).
(2) The
census officer must deliver to each listed household, or cause to be posted, information
regarding the taking of the census and a household form.
(3) If
the census officer finds a household that is not listed, the census officer
must add the household to the list.
(4) If
a member of a household has elected to complete an individual form, the census
officer must also deliver or cause to be posted to that member an individual
form.
(5) If
a member of a household informs the Principal Census Officer that a household
form or an individual form has not been received a census officer must deliver
or cause to be posted a replacement form.
(6) The
actions required of a census officer by this paragraph must be completed within
such periods as the Principal Census Officer directs.
3 Distribution of census forms to communal
establishments
(1) The
Principal Census Officer must provide each census officer with a list of
addresses of communal establishments for which that officer is responsible (a
“listed establishment”).
(2) The
census officer must, within such periods as the Principal Census Officer
directs, contact each listed establishment and deliver or cause to be delivered
to the manager the communal form and so many individual forms as are required
for taking of the census in the establishment.
4 Duty of census officer to keep records
A census officer must
keep a record, in the manner directed by the Principal Census Officer, in writing,
of each visit to a household or communal establishment carried out in
accordance with this Schedule, and its outcome.
5 Returns of information
A census officer must, as
directed by the Principal Census Officer, deliver to the Principal Census Officer
all forms, records and other documents connected with the taking of the census
that are in the census officer’s possession.